The record registration form can be used to deposit metadata for your records. You do not need any knowledge of XML to use it. The tool currently supports journal articles and grants, but we are planning to add support for additional record types in future.
Start at the record registration landing page and sign in using your Crossref account credentials. You can choose to register a new record, edit an existing record, or upload a .json template that you have created using the form. If you want to register a new journal article or grant, choose New Record.
Select the type of record you wish to create, then enter the metadata associated with your record in the corresponding fields. Some fields are required to be filled out in order to submit your record, while others are optional. If you are registering a journal article, you can find links to our documentation in the form for more information on what each field means.
Journal article metadata also includes some information on the journal and, optionally, the issue and/or volume that the article was published in. To help avoid common errors with journal titles, you can auto-fill the journal metadata by choosing from a list of titles you have previously deposited into. You can search the list by title or by ISSN. Note that an ISSN is currently required to use the record registration form for registering journal articles.
After filling out the required fields as well as any optional metadata you want to deposit, check that everything looks correct and then click Submit at the bottom of the form. The submission will be made immediately and a success message will appear on the screen.
From the success page, you can download a .json file of your record to your local computer as a template for future submissions. For grant records, this file is named after the funder name and award number; for journal article records, it is named after the journal’s e-ISSN (or p-ISSN if no e-ISSN is available) and article title.
You can also choose to start another submission. If you have registered a journal article, you can choose to repeat the process for another article in the same journal and/or journal issue, which will pre-fill the form with the appropriate metadata so you don’t have to re-enter it.
If there is a problem with your submission, you will see an error message appear instead of the success page. Go to the documentation for tips on how to troubleshoot common errors from our deposit system.
Metadata can change over time, and the record registration form allows you to update your records to reflect this.
Choose Edit Record from the record registration landing page or the sidebar navigation to see a list of the journal article and grant records you have previously registered using this tool, the Web Deposit Form, or the deprecated Metadata Manager.
You can scroll through the list or filter it by the date when the record was last updated. Find the record you are looking for and click Edit to access the record registration form with the record’s metadata filled in. Simply make any changes and submit the record again to register the updated metadata.
Note that it can take up to an hour for metadata updates to be reflected in our system, so if you have just registered or updated a record, you may have to wait a while before editing it again.
If you are registering grants, you can partially complete the form and download a .json file for use as a template in the future. For example, your depositor information (name, email address) and funder information (funder name, funder ID) are likely to be the same across all submissions. So you might complete just those parts of the form, download the record, and upload it each time you need to submit a new grant record.
